Kansas State Department of Education | www.ksde.org
}Directory Updates: triple-check
}LPR data quality is critical to SCRS
}Report all relevant data on all students on all KIDS records
}Know your district number, building number, and user level when you call the Help Desk with technical concerns
}ENRL: Watch for students in multiple buildings-use the Students in Multiple Buildings KIDS report
}EXIT: If 8 or 9 is reported in D28, you should be reporting 1-7 on D30
}Make sure matriculation code (7) in D28 is being used properly by staff
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Directory Updates: Often what is entered in this application will lock out other applications. It also shows up on the Kansas K-12 Reports website and other schools seeking information about you might be misinformed if the directory isn’t completed carefully.

Aligning what is reported on the LPR is critical to reducing errors on SCRS records. The LPR had to be opened numerous times for data corrections. Working to align those efforts next year should help improve data quality in the second year of submissions.

Update transportation data on students who changed buildings within a district to avoid audit exceptions.

Use the KIDS report to watch for possible duplications of students who may move between buildings in the same district at the beginning of the school year. This report will also show students in multiple districts if an ENRL record was successfully submitted by both districts.

Every year, we hear of a school or district that had their school, district, or state entry dates inadvertently reset to the first day of school during the SIS rollover to move all students up a grade level. To safeguard against this, you may even want to pull a report out of your SIS that has school district and state entry dates for your students before starting the rollover process to archive this data.

Graduation/Drop Summary Report: We saw a lot of schools reporting students as graduating with diplomas but entire classes of graduates had “unknown post-graduation plans” on their Graduation Drop-Out Summary Report for Post Graduation Plans If 8 or 9 is re ported in D28, you should be reporting 1-7 on D30. It should be rare that students are EXITed with an 8 in both fields.

When 5th graders finish and move to the 6th grade for middle school, the matriculation code should be used rather than a transfer exit code.

We had a case where a district sent EOYA records but failed to mark any of their students as virtual, it impacted the virtual funding formula resulting in a loss of funding of over $150,000. This is just one recent example why all relevant data on all students should be reported on all KIDS records. Reviewing the reports carefully would have avoided this costly funding mistake.